(pic via Puerto Rico Wedding Planner)
Welcome our Out-of-Town guests with a basket or bag. A welcome basket is a package of gifts, treats and information given to out-of-town guests to make them feel welcome. Simple or elaborate, your goal should always be to show your guests that you appreciate them taking the time out of their normal schedules to travel to your wedding celebration.
In addition to whatever you choose to include, a welcome bag should always include an itinerary of the weekend’s events and a handwritten thank you note for attending the wedding (yes, this is in addition to the thank you note you’ll send for the gift).
If you’re having any children coming in town for your wedding, consider creating a special basket just for them, even if they won’t be attending the reception. Such as colouring books, candy and travel size games. The parents would be thankful.
Consider putting in local specialties such as local food or beverages, souvenirs, area maps, tickets or passes to local amusements, bottle water, etc.
Some ideas for our area:
Popout map of Clarington area, local fudge (Village Candy Shoppe), bottle of wine or cider ( Archibald’s Orchard & Estate Winery), local magazine ( Life in Clarington), local coupons ( Bowmanville Zoo, Cedar Park), yummy treats ( Bobbi’s Cake Lollipop Shoppe), Gift Cards ( The Old Newcastle House Taps & Grill) Tea or Coffee ( Lauriam Tea House), buttertarts ( Tyrone Mill).
The Welcome bags can be left at the hotel where the guests are staying and the front desk will usually distribute them to guests upon arrival. The decor of the bags can match the theme of the wedding.
You can also add some standard items such as:
- Itinerary outlining all wedding-related activities
- Disposable camera
- Note pad & pen
- Your favorite restaurant menus ( just a few, don’t overload them)
- Contact name and phone number in case anyone has questions (Assign a good friend or family member to be the primary contact)
- Bottles of water & snacks. Wedding guests that are staying at hotels will appreciate not having to pay the high prices at the mini bar.
- Maps or tourist info for the local area. Visit your local chamber of commerce or visitors bureau; they can provide plenty of handouts.
- Local coupons (to outlet stops, tourist attractions, etc.)
- If you are having a destination wedding, sunscreen, lip balm, magazine’s, sandals, etc.